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Sympathy for the Night Auditor: How to Get More Done at Hotels Before the Sun Rises
Night auditors are often unheralded and unseen, but they make hotel accounting go ‘round. Here’s what they do and what they need to work better.
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“I like that Plate IQ understands hospitality. We’re a unique industry. Whenever we're looking at vendors, we need it to be a vendor that understands the space, because we're an industry that doesn't shut down.”
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Give your property-level staff their time back.
Upload paper and electronic invoices in bulk. Or eliminate 90% of invoices with Vendor Connections, a Plate IQ feature that obtains the equivalent of EDI invoices from your vendors even if they don’t offer it.
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Processing invoices for different properties and departments? Let us handle it.
Plate IQ supports a multi-property chart of accounts, automatically applying the right GL codes to every invoice based on which property and department it belongs to.
Split any item between departments, properties, or corporate-level designations to prepare your invoices for seamless export to your accounting software.
Does your CFO want to approve every invoice over $10k — but nothing else? Want every GM to sign off on their property’s invoices?
With Plate IQ, any piece of data that appears on an invoice can be made into an Advanced Approval routing rule: vendor, date, amount, line items, you name it.
No more paper cluttering up the back office.
Plate IQ stores a digital scan of each invoice alongside a full audit trail of approvals, payments, and exports. Instead of digging through boxes to look up payment status, all of your documentation is just a search away.
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I love that every property has its own email address. After the invoices are automatically coded, the GM goes in and says, “Yep, this all looks good.” It’s so easy: it’s just one, two, three — done. If we need to make any changes, it’s just so user-friendly to go in and reassign an item’s GL code.
Controller
With Plate IQ, the GMs know that they can click on the invoice and see that it was paid. They can actually hover over the page to see the check number, click on the check number, and get a copy of the check. It’s incredible how much time that user-friendliness alone has saved me.
AP Manager
Pay vendors directly from your AP platform with Plate IQ Bill Pay.
Plate IQ Spend Management lets you issue virtual and physical debit cards to employees, departments, and properties in a single click. No credit approval or underwriting necessary.
Replace petty cash and reimbursements with pre-approved expense cards you can use for:
Seamlessly connect your AP data with the technology you’re already using.
