Accounts Payable Automation for Hotels

Give Your AP The White-Glove Treatment

“I like that Plate IQ understands hospitality. We’re a unique industry. Whenever we’re looking at vendors, we need it to be a vendor that understands the space, because we’re an industry that doesn’t shut down.”

Shelby Tufenk, Controller, Golder Hospitality

A Full Suite of Services for Your Hotel

Invoice Automation

Digitize invoices automatically with industry-leading AI machine learning.


Schedule payments via check, ACH, or Plate IQ vCard and earn cash back.

The Plate IQ Card

Replace paper checks with virtual cards for faster, safer payments.

Document Storage

Every invoice is searchable and secure in your new digital filing cabinet.

Invoice Software for Hotels

AP Automation Customized To Your Hotel

Free your GMs from manual processing

Give your property-level staff their time back.

Upload paper and electronic invoices in bulk. Or eliminate 90% of invoices with Vendor Connections, a Plate IQ feature that obtains the equivalent of EDI invoices from your vendors even if they don’t offer it.

Invoice automation designed for hotels

Processing invoices for different properties and departments? Let us handle it.

Plate IQ supports a multi-property chart of accounts, automatically applying the right GL codes to every invoice based on which property and department it belongs to.

Allocate your spend any way you like

Split any item between departments, properties, or corporate-level designations to prepare your invoices for seamless export to your accounting software.

Route every invoice to the right people

Does your CFO want to approve every invoice over $10k — but nothing else? Want every GM to sign off on their property’s invoices?

With Plate IQ, any piece of data that appears on an invoice can be made into an Advanced Approval routing rule: vendor, date, amount, line items, you name it.

Store everything in your digital filing cabinet

No more paper cluttering up the back office.

Plate IQ stores a digital scan of each invoice alongside a full audit trail of approvals, payments, and exports. Instead of digging through boxes to look up payment status, all of your documentation is just a search away.


Spend more time on guest experiences and less time on AP.

Hear from Golder Hospitality

I love that every property has its own email address. After the invoices are automatically coded, the GM goes in and says, “Yep, this all looks good.” It’s so easy: it’s just one, two, three — done. If we need to make any changes, it’s just so user-friendly to go in and reassign an item’s GL code.

Shelby Tufenk


With Plate IQ, the GMs know that they can click on the invoice and see that it was paid. They can actually hover over the page to see the check number, click on the check number, and get a copy of the check. It’s incredible how much time that user-friendliness alone has saved me.

Kirsten Haley

AP Manager


Pay bills at the speed of light

Pay vendors directly from your AP platform with Plate IQ Bill Pay.

  • Schedule any invoice payment
  • No more mailing checks or late payments
  • Auto-Pay recurring expenses like utilities and rental fees
  • Earn cash back on vendor payments

Expense Management

Issue and control your own expense cards

Plate IQ Spend Management lets you issue virtual and physical debit cards to employees, departments, and properties in a single click. No credit approval or underwriting necessary.

Replace petty cash and reimbursements with pre-approved expense cards you can use for:
  • Recurring and one-off business expenses
  • Mileage reimbursement and fuel costs
  • Subscriptions, licenses, and utilities
  • Corporate and property-level expenses
  • Travel & Entertainment

AP Automation That Serves Everyone In Your Organization


  • Set up automation that supports your organization’s approval workflow
  • Compare costs across properties and enforce contract pricing
  • Scale AP processing efficiently as your properties under management grow


  • Spend less time on upload, approval, export, reconciliation, and reporting
  • Automate accurate GL coding no matter how complex your organization
  • Set up AP processing for new properties with ease


  • Eliminate 90% of paper & PDF invoices with Plate IQ Vendor Connections
  • Upload invoices in bulk using your phone, scanner, PDF uploads, and email
  • Check invoices and payment & approval statuses in real time, all the time

Designed To Work With Your Hotel Tech Stack

Plate IQ Integrates With Your Accounting Platform

Seamlessly connect your AP data with the technology you’re already using.

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Plate IQ Blog

Tales, tips, and guides to help you automate your hotel's back office.