Accounts payable automation for hotels
Give Your AP The White-Glove Treatment
Process, approve, pay, and communicate from anywhere with the #1 AP automation solution for hotels.
A Full Suite of Services for Your Hotel
Invoice Automation
Digitize invoices automatically with industry-leading AI machine learning.
VendorPay
Schedule payments via check, ACH, or Ottimate vCard and earn cash back.
The Ottimate Card
Replace paper checks with virtual cards for faster, safer payments.
Document Storage
Every invoice is searchable and secure in your new digital filing cabinet.
Invoice Software for Hotels
AP Automation Customized To Your Hotel
Free your GMs from manual processing
Give your property-level staff their
time back.
Upload paper and electronic invoices in bulk. Or eliminate 90% of invoices with Vendor Connections, a Ottimate feature that obtains the equivalent of EDI invoices from your vendors even if they don’t offer it.
Invoice automation designed for hotels
Processing invoices for different properties and departments? Let us handle it.
Ottimate supports a multi-property chart of accounts, automatically applying the right GL codes to every invoice based on which property and department it belongs to.
Allocate your spend any way you like
Split any item between departments, properties, or corporate-level designations to prepare your invoices for seamless export to your accounting software.
Route every invoice to the right people
Does your CFO want to approve every invoice over $10k — but nothing else? Want every GM to sign off on their property’s invoices?
With Ottimate, any piece of data that appears on an invoice can be made into an Advanced Approval routing rule: vendor, date, amount, line items, you name it.
Store everything in your digital filing cabinet
No more paper cluttering up the back office.
Ottimate stores a digital scan of each invoice alongside a full audit trail of approvals, payments, and exports. Instead of digging through boxes to look up payment status, all of your documentation is just a search away.
Spend more time on guest experiences and less time on AP.
Hear from Golder Hospitality
“
I love that every property has its own email address. After the invoices are automatically coded, the GM goes in and says, “Yep, this all looks good.” It’s so easy: it’s just one, two, three — done. If we need to make any changes, it’s just so user-friendly to go in and reassign an item’s GL code.
Shelby Tufenk
Controller
”
“
With Ottimate, the GMs know that they can click on the invoice and see that it was paid. They can actually hover over the page to see the check number, click on the check number, and get a copy of the check. It’s incredible how much time that user-friendliness alone has saved me.
Kirsten Haley
AP Manager
”
VendorPay
Pay bills at the speed of light
Pay vendors directly from your AP platform with Ottimate Bill Pay.
- Schedule any invoice payment
- No more mailing checks or late payments
- Auto-Pay recurring expenses like utilities and rental fees
- Earn cash back on vendor payments
Expense Management
Issue and control your own expense cards
Ottimate Spend Management lets you issue virtual and physical debit cards to employees, departments, and properties in a single click. No credit approval or underwriting necessary.
Replace petty cash and reimbursements with pre-approved expense cards you can use for:
- Recurring and one-off business expenses
- Mileage reimbursement and fuel costs
- Subscriptions, licenses, and utilities
- Corporate and property-level expenses
- Travel & Entertainment
AP Automation That Serves Everyone In Your Organization
CFOs
- Set up automation that supports your organization’s approval workflow
- Compare costs across properties and enforce contract pricing
- Scale AP processing efficiently as your properties under management grow
Controllers
- Spend less time on upload, approval, export, reconciliation, and reporting
- Automate accurate GL coding no matter how complex your organization
- Set up AP processing for new properties with ease
GMs
- Eliminate 90% of paper & PDF invoices with Ottimate Vendor Connections
- Upload invoices in bulk using your phone, scanner, PDF uploads, and email
- Check invoices and payment & approval statuses in real time, all the time
Designed To Work With Your Hotel Tech Stack
Ottimate Integrates With Your Accounting Platform
Seamlessly connect your AP data with the technology you’re already using.
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