Accounts Payable Automation for Country Clubs

Hit An Ace With AP Automation Designed For Clubs

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“Managers can approve invoices from their phones, wherever they are, and have vendors send bills directly to the platform. It's been a lot more efficient. I spend much less time on AP processing because of the transition to Plate IQ.”

Stephanie Liby, Accounting Manager, The Club at Ravenna

Hole-In-One AP Automation

Invoice Automation
Bill Pay
Expense Management
Document Storage

Invoice Software for Country Clubs

Make Your Club’s AP Process 80% Faster

Eliminate 90% of paper invoices

Plate IQ digitizes every invoice and keeps an image of the original at hand.

Upload paper and electronic invoices in bulk, no manual input required. Or use Vendor Connections, a Plate IQ feature that obtains digital invoices directly from your vendors.

Give your managers their time back

What if your managers received invoices already coded down to the line item?

Plate IQ tags each invoice with its department codes upon upload, and even maps each line item to your GL, so that your managers don’t have to.

Manage All Your Approvals In One Cloud-Based System

Plate IQ enables property-wide invoice approvals in an efficient, centralized AP workflow.

Gain a digital source of truth

Get on the same page — and get rid of paper.

Plate IQ stores a digital copy of each invoice alongside a full audit trail of approvals, exports, and payments in one centralized
and searchable system.

Process And Pay Invoices In One Seamless Workflow

Schedule and approve payments right in your AP platform with Plate IQ Bill Pay.

  • Schedule invoice payments using checks, ACH, or virtual cards
  • Approvers can sign off on payments remotely
  • No more mailing checks or late payments
  • Auto-Pay recurring expenses like utilities
    and rental fees
  • Earn up to 1% cash back on vendor payments
Learn more about Plate IQ Bill Pay

Organize and streamline your country club’s AP.

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Invoice Processing That’s Board-Approved

Plate IQ’s automation and reporting tools keep your executive team in the loop on everything from payment approvals to in-depth financial reporting.

Hear from The Club At Ravenna

Read Customer Story

We’re not in the same space as the other managers, so I used to have to cater to different schedules to get invoice approvals. Now it's the same process for everyone: they have to go onto Plate IQ and approve it in order for it to be paid. It's streamlined how everyone looks at invoices.

Bill payment was very manual before. Now we send everything through Plate IQ. I just set up payments every week and it's seamless. For our CFO, who isn't in the office every day, it’s great that she’s able to approve those payments from anywhere. I just feel like it's more efficient for everyone.

Stephanie Liby

Accounting Manager

Expense Management

Issue and control your own expense cards

The Plate IQ Card lets you issue virtual and physical debit cards to employees, departments, and properties in a single click. No credit approval or underwriting necessary.

Replace reimbursements and corporate cards with pre-approved expense cards you can use for:

  • Recurring and one-off business expenses
  • Property maintenance costs
  • Subscriptions, licenses, and utilities
  • Corporate and department-level expenses
  • Marketing expenses
Learn more about The Plate IQ Card

An AP Caddy For Everyone At The Club

Accounting

• Speed up your invoice & bill pay workflow by 80%

• Schedule bill payments right from your invoice platform

• Keep tabs on all your records with a secure digital filing cabinet

Department Heads

• Code fewer invoice line items with automated GL coding

• Review and approve invoices on mobile anywhere

• Only review invoices tagged to your department

Board Approvers

• Sign off on payments securely online

• View the full approval trail, notation, and documentation for payments

• Tag other people within the approval flow with any questions

CFO

• Centralize AP documents, processes and approvals in one workflow

• Help accounting staff process invoices efficiently

• Report spending to stakeholders on a granular level

GM and Superintendent

• Split invoices between departments with a click

• Manage invoices, payments, and approvals virtually and securely

• Route every invoice to the right sequence of approvers

Board Members

• View granular reporting that pinpoints sources of changing spend

• Implement an invoice processing flow that automates real-time cost control

• Organize all your P&Ls while maintaining a centralized, holistic view of AP

Designed To Work With Your Club’s Tech Stack

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Plate IQ Integrates With Your Accounting Platform

Seamlessly connect your AP data with the technology you’re already using.

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